Why Choose GRM
GRM was established in New York City in 1987. At the time, Document Storage was being offered almost exclusively by large, overbooked companies that had no resources to provide necessary attention to their customers.
We wanted to provide Information Management that could be custom-tailored to serve clients of any size. Word of our highly-personalized and hands-on practices spread quickly. Soon prominent law firms, accounting firms, financial institutions, entertainment companies, insurance companies, and non-profit organizations signed on as clients.
By 1990, after only three years in business, our client roster had grown steadily.
GRM now offers a complete menu of information management services including document storage, imaging, shredding services, and tape storage.
GRM clients choose from a variety of customized, corrugated storage containers and durable, customized transfer cases to protect and preserve their important documents and business data.
On Disaster Recovery Plans
I've mentioned disaster recovery plans on the Document Storage Blog a handful of times, but today I'd like to examine the issue in a little more depth. In the past, I've used examples like 9-11 or the flooding in New Orleans to highlight what sort of disasters can potentially effect your day to day business dealings. What you may not have considered, is that a "disaster" doesn't have to be such a large scale, high profile event to cause your company problems.
For instance, we recently created a disaster recovery plan for a Manhattan law firm who recently lost everything on their server. How did the damage occur? Their water cooler was being stored in the same room as the server and a worker from the water-supplier accidentally spilled some when re-filling the cooler.
Another recent client had their server stored in a room next to the lunch room. The microwave over-heated and caught on fire, and the temperature rise next door destroyed data on their server.
Both of these instances can be considered disasters, even though they only affected a single company. That being said, can your business afford to not have a disaster recovery plan.
GRM offers plans that are more affordable than ever - providing a number of optional services that can ensure your crucial data stays protected without breaking your bank. For more information on our disaster recovery plans and all the other services provided by
GRM, be sure to have a look at our
website.
House Passes Electronic Records Bill
The
ARMA International website has a brief mention and link regarding the US House of Representatives recently passing new legislation which will expand the National Archives and Records Administrations powers. Under this legislation, it becomes increasingly more important for businesses to utilize document
management services to guarantee all of their electronic data is stored, filed and protected efficiently and up to Federal Standards. To learn more about the legislation you can read the article on
ARMA's website (see link above) or go directly to the
FCW website.
GRM Fact Sheet
One of my goals with the
GRM Document Storage Blog is to highlight all of the services document management centers provide that you may not already know about. There's literally dozens of reasons for businesses large and small to invest in an off-site document management program, and you can find a fairly comprehensive list of all of them at
GRM's website. Our
Fact Sheet page provides potential customers with a no-frills run down of all the services we offer. If you own or manage a company in the NY
Tri-State, be sure to check out what we can do for your business.
UK Urges Document Management as way to Go Green
I just finished reading a great article in
Real FD, a British magazine geared towards financial decision makers in the UK. The article discusses at length Government and private companies desire to shift to greener operations, and how document management services is the ideal solution to many of the issues they face. The article highlights particularly well the usefulness of a document
management program as a solution for cutting back on the need for printed documents in the modern office. I found this quote to be extremely poignant to what
GRM can offer businesses here in the United States:
"Document management systems are therefore the key to achieving carbon neutrality by 2012. These systems replace the printing-out, postage and manual filing of documents with electronic processes for document creation, delivery, authorisation, management and storage. By moving to electronic document management systems, organisations reduce paper-use and significantly cut CO2 emissions by eliminating toner cartridges whilst also reducing the need to print, photocopy and transport documents."
To read the rest of the article, follow the link I've created at the top of this post.
Risks Larger Than Ever for Unprotected Companies
A report by English based research firm Butler Group pointed out the many risks of a modern company without a data protection and disaster recovery plan in place. The study points out some very significant points, including that not employing a document management center to protect critical data leaves businesses open to both a total information meltdown in the case of a natural disaster and also increases risk of lawsuit due to lost or poorly
handled document management practices in house. If you own or operate a business that currently goes without data protection and a disaster recovery plan, have a look at the options
GRM has to offer. You may regret not doing so down the line.
GRM's SpecialScan & One Click Capture
Whether its file drawers full of folders, a backlog of binders or a mountain of maps, let
GRM help you to convert your important documents to a safe, convenient digital format. With our records management focus we look at the whole process to create a high quality conversion system that tracks your documents end to end. That end to end focus ensures you get the quality product you need while avoiding the many potential pitfalls along the way.
The
GRM OneClick Capture provides the tools and techniques necessary to enter the digital world quickly, efficiently, and with minimal up-front investment. Our solution provides ease of use right from your desktop. You complete the scan and within minutes you will have your documents filed, organized, and safely secured. With just one click a new contract, hr file, or proof of delivery document can go right into our secure online records center. The
GRM OneClick Capture solution is easy to learn and with the speed of today’s scanners you could be cleaning up your desk at 50 pages per minute. Once online, your documents are backed up,
searchable and ready to share, email, print or update at a moment's notice.
